Grand Futures Prevention Coalition ( GFPC )

Program Administrative Assistant

Job Description

 

Under the direct supervision of the Executive and County Directors, the County Administrative Assistant is responsible for assistance with coordination of community-based substance abuse prevention services within Grand, Moffat and Routt Counties regarding Alcohol, Tobacco, and Other Drugs Prevention and Education for  youth.  The County Administrative Assistant will collaborate with all GFPC County Directors and Executive Director in all duties relating to youth ATOD prevention in our communities.

(This is a term-grant-funded, .5 PTE 12 month position). (Part-time funded One Year Position)

 

General qualifications

Student Interns or 2 years experience in work-related field preferred

Flexible hours. Position requires the ability to work independently and establish priorities

Knowledge of office and procedures and methods, office systems and record keeping

Excellent communication skills

Experience with social media platforms including Facebook, Twitter, Instagram

Interpersonal skills necessary to work with and instruct others

Ability to travel to surrounding communities (or counties) for research work & training (mileage will be reimbursed)

Ability to meet deadlines and exhibit excellence in work

Willingness to learn to objectives of the grant work;

Filing and Documentation (moving files from Dropbox to Google Drive)

Experience in Microsoft Office, Excel, PowerPoint, and Publisher

Ability to handle sensitive and private information with utmost confidentiality at all times

Ability to effectively collaborate with other GFPC and community personnel to accomplish organizational and grant objectives.

 

Position Responsibilities

  • Assist to plan, organize and implement local outreach education activities that promote substance abuse prevention;

  • Assist with Teen Council duties to carry out grant objectives;

  • Assist with Local Advisory Boards

  • Identify and address barriers that may be impeding successful sustainability of positive outcomes;

  • Continually communicate the importance of using data to make strategic decisions;

  • Provide oversight of project components to ensure coordination of tasks and timely completion of project milestones;

  • Collaborate as a team player to promote effective and regular communication regarding status and goals of project work;

 

Administrative/Personnel Management

  • Ensure compliance with GFPC Policy and Procedures Manual for self;

  • Ensure all activities designed to meet goals and objectives of grant are carried out according to specified timelines;

  • Manage time and prioritize work;

 

Resource Development/Management

  • Act as project Assistant

  • Provide support and assistance, as needed, to the County Directors;

  • Complete grant specific tasks that are assigned by the County Directors;

  • Attend grant specific trainings, conferences, and workshops as required; and

  • Prepare and submit reports (including time sheet, volunteer hours, and monthly reports) on time

  • Represent GFPC in important meetings

 

 

*This position is a part-time position of 20 hours a week

Pay: 13.00/hr